When thinking about moving office furniture, you might consider taking this step in times of public holidays where your customers are spending time for annual or summer vacations and the time is generally quieter.
Transfer of office furniture is the same as transferring home furniture, as it also requires a specialized transport company, because office furniture and office equipment are very expensive.
Also, in important documents and files, you should safely transfer them to your new location.
In this article, we have gathered for you the most important tips that make it easier for you to transfer your old company’s furniture to the new one and help in the smooth and safe transition process possible as possible.
Start planning early
Make sure the new office space is room for all boxes and cartons, and that you have enough time before moving furniture to make sure that there are places in the new office to contain files and documents.
It should be taken into account that you may forget or find something missing, if your office relocation is well planned, which will mean reducing your downtime while on the move, and therefore the time you set early is worth it in the long run.
It will be less stressful for you while keeping your employees and clients happy.
In these early stages, you will need to decide whether to take the transition step yourself and help friends and relatives or look to a company that specializes in baggage transfers for advice.
Using a reputable and efficient company in transferring luggage can help a lot of the organizational process, which means that you can continue to focus on the business itself.
Ignore junk and archive files
Use the opportunity to navigate to spend time browsing your belongings and deciding what you need to store in the new office and what may take up valuable floor space.
Take a look at your files and decide if you are able to reduce the things that might cause you to have a higher bill on your transfer.
Check thoroughly all old files can be destroyed and secret documents are shredded safely.
Any files that need to be kept but not required can be placed in the building in a safe commercial location.
What about your furniture and fixtures?
Before you transfer the luggage, you will need to decide whether to bring your existing furniture with you to the new office location, or start over with a new picture and furniture designed for the new space.
In many cases, buying new furniture is more cost effective considering the new space and new identity that will give you this step.
You may realize that instead of trying to make your old furniture fit a different environment, the best solution is to buy new products.
For actual movement, you will need to consider the health and safety involved in transporting your equipment and furniture as well as arriving at the new location and exiting from your current location.
If you decide to have new furniture, you will need to decide what will happen to your old furniture.
Customer service and technical team
Ensure that the company’s communications team is fully prepared to communicate with customers during the transportation of furniture and that the team is ready before starting the new transition.
It might also be a good opportunity to reevaluate your providers and find better deals at better prices.
Communication with employees and customers
Good communication with your employees and customers is an essential point for a successful step. While keeping everyone aware of the move step of moving the company or office, this will reduce downtime and prevent people from worrying about how this move affects them.
Make sure to communicate with customers such as mobile numbers and the new address so that your customers know how to contact you during the transfer of luggage.